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  • Writer's pictureAllan Rocha

Power BI License Comparison | FREE vs PRO

Hi All,

The Power BI License model is much simple than you think, check it out below and take your own conclusion:



kr 62.90 USER / MONTH $ 9.99 USER / MONTH

POWER BI PROData capacity limit

1 GB/user

10 GB/userCreate, view and share your personal dashboards and reports

•Author content with the Power BI Desktop

•Explore data with Natural Language1

•Access your dashboards on mobile devices using native apps for iOS, Windows, and Android

•Consume curated content packs for services like Dynamics, Salesforce, and Google Analytics

•Import data and reports from Excel, CSV and Power BI Desktop files

Data RefreshConsume content that is scheduled to refresh


HourlyConsume streaming data in your dashboards and reports

10K rows/hour

1M rows/hourConsume live data sources with full interactivity

•Access on-premises data using the Data Connectivity Gateways (Personal and Data Management)

CollaborationCollaborate with your team using Office 365 Groups in Power BI

•Create, publish and view organizational content packs

•Manage access control and sharing through Active Directory groups2

•Shared data queries through the Data Catalog

1 Natural Language query is currently only supported in English.

2 Coming Soon

Prices shown per user per month but annual subscription is required.

Academic, Government and Non-profit pricing available.

Learn more about volume Licensing or find a Microsoft expert.

Pricing shown in US dollars for Commercial ERP through the Microsoft Online Subscription Program.



  1. Datasets (refreshing every hour)

  2. Reports

  3. Dashboards (cannot load)

  1. Datasets (refreshing every day)

  2. Reports

  3. Dashboards



In case you have users with both Power BI Pro and Power BI Free, they will not be able to share everything.

I just made a test and got the following result:

Using a Power BI Pro I did:

  1. A Dataset (refreshing every hour)

  2. A Report

  3. A Dashboard

  4. Shared with a Power BI Free user

Using a Power BI Free Users I did:

  1. Got an email to access the Dashboard

  1. Could access the Dashboard, but without enough permissions to load the data


  1. Could access the Report and allowed to see the data by clicking  on any Dashboard item

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